Administrative and Finance Assistant

ISA is seeking a high energy and passionate individual to join our Cybersecurity Administrative team. Reporting to the Director, People and Culture, the Administrative and Finance Assistant will be responsible for coordinating admin duties for multiple Senior Executives, and will provide assistance in monitoring of financial management, such as processing and maintaining sales and purchase orders through an ERP software. 

If you demonstrate a high degree of professionalism, confidentiality, and independence, with excellent communication, interpersonal and organizational skills, we want to hear from you! We are looking for a multi-tasker and someone who is able to adapt to change in a fast-paced dynamic environment. 

You will be joining an exciting and rapidly growing company. This is an outstanding position offering an attractive salary, defined career path, and excellent employee benefits. This is a permanent, full time position to start immediately. Pay will be base salary.

About Us: ISA is a cybersecurity-focused technology firm, with almost three decades of experience helping organizations of all sizes solve complex challenges relating to IT security.  We act as trusted advisors in providing services to help our clients define, implement and manage their strategies to minimize IT security related risk, and to provide a secure business environment for their employees and customers. We also deliver state-of-the-art cybersecurity solutions thanks to strong partnerships with the industry’s leading Technology Vendors.

Why Join Us? At ISA, every employee makes a P.A.C.T. to Embody Our Corporate Core Values, everyday.  Our core values (Passion for Excellence, Accountability, Commitment, Trust) shape the community and culture we have built and are an active part of everything that we do. We also believe that what will make you great is your individual contributions to your team; think of your team as a start-up that learn from each other. If you’re looking for autonomy and no old-fashioned hierarchy, ISA and you could be a match made in heaven

Key Responsibilities:

  • Maintain a close and highly responsive relationship to the day-to-day activities of multiple Senior Executives.
  • Be responsible for heavy calendar management, requiring interaction with both internal and external clients, executives and assistants; this will include calendar interaction with various time zones.
  • Prepare and send out communication on behalf of Executives and organization as needed.
  • Process and maintain sales and purchase orders through ERP software with complete accuracy.
  • Contact delinquent customers to secure payment, reviewing account history, posting payment and attend to customer queries/investigations/adjustments.
  • Coordinate collections process for invoices due and process payments received.
  • Prepare bank deposits, update receivables and maintain database.
  • Data entry with speed and accuracy.
  • Responsible for organizing internal and external meetings, teleconference and travel logistics, including flights, ground transportation and/or hotel reservations.
  • Prepare presentations, reports and meeting agendas for external/internal meetings, appointments and conference calls. Research and collate information from a variety of sources such as reports, documents and correspondence.
  • Receive, screen and handle telephone calls.
  • Screen, analyze and respond to incoming mail, attend to outgoing mail and courier packages.
  • Collaborate with Travel supplier company and reconcile monthly travel reports and charges.
  • Reconcile monthly expenses and receipts for Executives and corporate card.
  • Arrange catering and logistic for onsite and offsite meetings.
  • Regularly handle confidential material, information and exercises with discretion.
  • Management of filing systems and contact databases.
  • Shared support with the Admin group as required.
  • Maintaining a clean, presentable and organized office space, boardroom and kitchen.
  • Monitoring and ordering supplies.
  • Perform other general administrative duties such as ad hoc projects, filing, faxing, etc.

Job Requirements and Qualifications:

  • Bachelor degree preferred.
  • Minimum 3 years’ experience directly supporting several executives in a fast-paced environment.
  • Strong level experience with Microsoft Outlook, Word, PowerPoint, Excel, WebEx/teleconferencing.
  • Prior experience with an ERP system, Microsoft Dynamics preferred.
  • Strong written and verbal communication skills with the ability to effectively manage expectations.
  • Able to manage and prioritize multiple tasks with strong attention to detail; flexibility to meet and adapt to changes in organizational priorities.
  • Professional and friendly demeanor with the ability to work with individuals across all levels (internal and external).
  • Capable of working with a team, as well as with a great deal of autonomy.
  • Possess strong time management skills for scheduling and organizing day-to-day tasks.
  • Able to handle highly sensitive and confidential information with tact and discretion.
  • Positive attitude, proactive and able to exercise great judgment.
  • Comfortable in a professional yet casual fast-paced work environment.

 

Transportation

Connected to Islington subway/bus station. 

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